Editing and Proofreading

Writing is rewriting. ChatGPT can be your personal editor, helping you catch errors, improve clarity, and polish your documents before they go out.

Types of Editing

Level	Focus	When to Use
Proofreading	Spelling, grammar, typos	Final check before sending
Copy editing	Clarity, consistency, style	Polishing a draft
Substantive editing	Structure, flow, content	Major revision
Tone adjustment	Voice, formality, emotion	Audience alignment

Basic Proofreading

Grammar and Spelling Check

Clean Version

Improving Clarity

Simplifying Complex Writing

Making Vague Writing Specific

Cutting Wordiness

Structural Editing

Improving Flow

Reorganizing Content

Tone Adjustments

Professional Polish

Warming Up Cold Copy

Adjusting Formality Level

Consistency Checks

Terminology Consistency

Style Guide Compliance

Specialized Editing

Executive Communication

Client-Facing Documents

Technical Writing

The Complete Edit

Full Document Review

Pre-Send Checklist

Editing Efficiently

Track Changes Style

Prioritized Feedback

Practice Exercise

Key Takeaways

1. Layer your editing - Proofreading, clarity, structure, tone
2. Know your audience - Edit for who will read it
3. Be specific - Tell ChatGPT exactly what to fix
4. Keep your voice - Editing should polish, not replace
5. Use track changes - See what was modified
6. Prioritize feedback - Fix critical issues first
7. Final check always - Never skip the last review

Effective editing turns good writing into great writing. Next, let's explore how ChatGPT can help with data analysis.