Meeting Preparation with ChatGPT

The difference between a productive meeting and a waste of time often comes down to preparation. ChatGPT can help you prepare for any meeting in minutes.

The Pre-Meeting Checklist

Before any important meeting, prepare:

1. Understand the context - What's the meeting about?
2. Know your goals - What do you want to achieve?
3. Prepare key points - What do you need to communicate?
4. Anticipate questions - What might others ask?
5. Have data ready - What facts support your position?

Creating an Agenda

A clear agenda makes meetings more productive:

Agenda for Difficult Meetings

Preparing Talking Points

For Status Updates

For Pitching an Idea

For Requesting Resources

Anticipating Questions

Prepare for tough questions before they're asked:

Research for Meetings

Understanding a New Topic

Understanding Stakeholders

Meeting Role Preparation

As the Meeting Leader

As a Participant

As the Decision-Maker

One-on-One Meeting Prep

With Your Manager

With a Direct Report

Last-Minute Preparation

When you only have 5 minutes:

Practice Exercise

Key Takeaways

1. Always have an agenda - Even informal meetings benefit from structure
2. Know your goals - What must you achieve?
3. Prepare talking points - Don't wing it on important topics
4. Anticipate questions - Think through objections in advance
5. Research unfamiliar topics - Quick briefings prevent embarrassment
6. Prepare for your role - Leader, participant, and decision-maker need different prep
7. Even 5 minutes helps - Quick prep is better than none

Preparation transforms meetings from obligations into opportunities. Next, let's learn how to capture and summarize what happens in meetings.