Daily Productivity Workflows

The real power of ChatGPT emerges when you integrate it into your daily routine. Let's build workflows that save time consistently, not just occasionally.

The Daily Workflow Mindset

Sporadic use: "I'll try ChatGPT when I remember." Workflow integration: "ChatGPT is part of how I do X."

The goal is making ChatGPT usage automatic for routine tasks.

Morning Routines

Daily Planning

Email Triage

Meeting Prep Batch

Task-Based Workflows

The Writing Workflow

When you need to write anything:

1. Start: "Help me outline [document type] about [topic]"
2. Draft: "Write the [section] based on this outline"
3. Refine: "Make it more [concise/formal/engaging]"
4. Polish: "Proofread and check for [specific issues]"

The Email Workflow

For every email:

1. Categorize: Response, draft, difficult
2. Generate: Get draft or talking points
3. Personalize: Add your voice and context
4. Review: Quick check before sending

The Meeting Workflow

Before, during, and after:

1. Before: Prepare agenda, talking points, questions
2. During: (Focus on the meeting)
3. After: Summarize notes, extract actions, draft follow-up

Recurring Task Templates

Weekly Report

Status Update

One-on-One Prep

End-of-Day Routines

Daily Wrap-up

Inbox Zero Push

Weekly Workflows

Week Planning

Weekly Review

Workflow Automation Tips

Creating Shortcut Prompts

Save time with prompt shortcuts:

Batch Processing

Group similar tasks:

Building Habits

The 2-Minute Rule

If ChatGPT can help in 2 minutes, use it:

Task	Without ChatGPT	With ChatGPT
Draft quick email	5-10 min	2 min
Summarize meeting	15 min	3 min
Create agenda	10 min	2 min
Proofread doc	10 min	3 min

Habit Stacking

Attach ChatGPT use to existing habits:

• Open calendar → Generate meeting prep
• Finish meeting → Summarize notes
• Start writing → Generate outline first
• End of day → Do daily wrap-up

Workflow Design Template

Practice Exercise

Key Takeaways

1. Integrate, don't add - Make ChatGPT part of existing processes
2. Morning sets the day - Start with planning and prep
3. Batch similar tasks - Process together for efficiency
4. Build templates - Reuse prompts for recurring work
5. End strong - Daily wrap-up sets up tomorrow
6. Weekly rhythm - Plan on Monday, review on Friday
7. 2-minute rule - Quick ChatGPT tasks should be automatic

Workflows compound - small daily savings add up to hours weekly. Next, let's create custom prompt templates.